MAIN JOB PURPOSE:
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Supporting the Site and the Site Director (SUD) and supporting the day- to- day effective management of their portfolios.
JOB SUMMARY:
- Manages the SUD’s calendars: meetings, travel schedules, leave dates
- Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/ refreshment across the site
- Arranges travel bookings, hotel, transportation, visas for the team and coordinates with any external parties as required for the same, including travel agents, hotels, transport services
- Facilitates cash advances, reimbursements, expense reports for the SUD and site team members
- Liaises with other team Secretaries for administrative coordination for requirements by the Unilever company
- Collects, Compiles and Organizes Presentation and Meeting Materials for the SUD
- Supports individual administrative requirements of site team members.
- Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Manage Stationery requirements for team members
- Maintain favorable relationship with Media Owners and Media Agency in order to assist in deliverables
- Building and managing key relationships with internal and external stakeholders
- Adhoc projects - Annual departmental project / function work may be required e.g. Plan Year end functions
KEY REQUIREMENTS:
- Grade 12/ Matric
- 2 – 5 years secretarial background preferably within FMCG
- 2 – 3 years of admin related experience
- Expert Tele-conferencing and Video-conferencing support
- Proven ability to organize seminars/ workshops/ webinars with attendees from across the region/ global; creating site newsletters and to provide support to the Site Director with regards to traveling, remotely
- Minute taking and correspondence of relevant meetings
- Essential personality traits include: expressive, energetic, interactive, self-motivated, IT literate, must be able to prioritize, highly organized and good interpersonal skills, committed, professional
- Building and managing key relationships with internal and external stakeholders
- Excellent communication skills – verbal and written
- Advanced in MS Office Suite
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
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